BS ISO 15489 PDF

BS ISO establishes the core concepts and principles for the creation, capture and management of records. It provides guidance on. Second edition. Reference number. ISO (E). Copyrighted material licensed to University of Toronto by Thomson Scientific. In one sense, the contents of ISO are less important than its existence. The fact that records managers can point to an ISO/BSI Standard for their discipline.

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ISO 15489 Records management

You can filter on reading intentions from the listas well as view them within your profile. Records Management standards Next: Your reading intentions are also stored in your profile for future reference.

Authentic — what the record purports to be to have been created or sent by the purported person to have been created or sent at the purported time Reliable — trusted contents which accurately reflect the business transaction documented Have integrity — complete and unaltered Useable kso can be located, retrieved, presented and interpreted Records system characteristics Reliability of complete, organised, accessible and protected records Integrity is protected by authority control systems Compliant with appropriate business requirements Comprehensive range of appropriate business activities reflected Systematic creation, curation and management of records.

The standard is complemented by ISO The development and documentation of policies, responsibilities, authorities and training schemes for digital resource management is as important as the design and implementation of a system to ingest, manage, store, render and enable access. To set 1489 reading intention, click through to any list item, and look for the panel on the left hand side:.

ISO Records management

bss The standard provides guidance to ensure that records remain authoritative through retention of their essential characteristics: The need for clearly defined and well documented records management policies and responsibilities, within an organisation or project, along with the benefits which will accrue from development and implementation is outlined. We use cookies to make our website easier to use and to better understand your needs.

Digital Curation and Workflow Successful digital curation relies on a robust workflow, which considers the complete lifecycle of a digital resource from inception to disposal or selection for long-term preservation.

The catalogue was created to address the myriad challenges facing those who engage with data.

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It includes the following principal changes:. It explains how to ensure records are properly curated, easily accessible and correctly documented from creation for as long as required.

BS ISO 15489-1:2016

Information as Thing Previous: Characteristics of a record and a records system Record characteristics To be authoritative, records must prove to be: This standard does not define an implementable metadata set for records management. Guidelines builds on the best practice framework to give more detailed recommendations for managing records, including a design and implementation framework for records systems, based on the 8 step DIRS methodology also known as DIRKS methodology.

Setting a reading intention helps you organise your reading. It defines the concepts and principles relating to: It includes the following principal changes: It reviews the use of metadata to support business processes and the relationship with other existing metadata sets for ISO implementation. Your basket is empty. Information risk and governance officers Records managers Information managers IT managers Information security managers Enterprise architects Chief information officers Archivists, special librarians Knowledge management professionals Business administrators Legal advisors All individuals within organizations who are responsible for the oversight of record management and information governance practices Why should you use this standard?

Rather it provides a framework for the creation, management and use of metadata for managing records within the framework of ISO General outlines a framework for best practice, and is intended as a general briefing document, on the basic principles of managing records, for all staff and management of an organisation.

A series of three books published by the British Standards Institute complement the standard. The standard is made up of 2 parts. Principles for managing records Decide what records need to be created and what should be included in them Decide the format and structure of the records, and the technology used to create and capture them Decide about metadata creation and management, including persistent linkage between records Identify use requirements Decide what records to keep, why and for how long Decide how to organise the records Identify the organisational risk of not maintaining records Ensure safe storage, effective delivery and preservation over time Comply with legal policy, organisational needs and relevant standards Evaluate and improve the processes.

ISO identifies how systematic management of records can ensure that an organisation, an individual or a project’s future decisions and activities can be supported through ready access to evidence of actions, and past business activities, while facilitating compliance with any pertaining regulatory environments.

The characteristics of both records and record systems figure 1 The principles to adhere to when managing records figure 2 Model workflow for the implementation of a records system figure 3 Instruments required for the management of records, and consequently the implementation of a records system figure 4 Records management processes figure 5 Audit and monitoring requirements and 15498 Training requirements Figure 1: Conceptual and implementation issueswill be published in July ISO is considered by many to be more easily understood, as it provides more concrete guidance on the management of records.

Entitled Effective records managementthey give more practical advice on using the standard efficiently 155489 management, implementation, and performance management.